💰 Event Designer’s Guide to Budgeting: Splurge vs. Save

Planning an event is exciting, but figuring out how to stretch your budget can be overwhelming. The key isn’t spending everywhere .It’s knowing where to splurge for maximum impact and where to save without sacrificing style. As an event designer and planner, here’s my go-to guide for creating unforgettable moments while staying smart with your budget.

Planning an event is super exciting, but once the costs start piling up, it can get a bit stressful. A question I often get from clients is: Where should we splurge, and where can we cut back without losing the magic? As someone who's been designing and planning events for a while, I’ve learned that the trick isn’t to spend everywhere. It's about knowing where to invest for the biggest wow-factor and where to save without losing style. In this guide, I’ll share some practical budget tips to help you create an unforgettable event that feels luxurious, no matter what your budget looks like.

The truth is, you don’t have to splurge on everything. A beautiful, unforgettable event is about being intentional .Knowing where to invest for impact and where to cut back without anyone noticing.

Here’s my tried-and-true guide to help you find that balance.

✨ Where to Splurge

1. Venue & LocationThe venue sets the tone for your entire event. A stunning space naturally elevates your celebration, reducing the need for excessive décor. Guests will always remember where they were and how it felt stepping into the room, making it one of the smartest areas to invest in.

2. Florals & Design DetailsFlorals, statement installations, and lighting are the heart of any event. They transform a space and create that “wow” factor your guests will remember. Whether it’s a wedding, corporate gala, or birthday celebration, thoughtful design details tell the story of your event.

3. Photography & VideographyYour event lasts a day, but your memories last a lifetime. High-quality photography and videography capture the moments you and your guests will cherish forever. This is an area where cutting corners can have a lasting regret , invest here to relive the experience for years to come.

4. Food & Beverage ExperienceGuests may forgive minor timing hiccups, but they’ll always remember the food. A well-curated menu paired with quality beverages makes guests feel cared for and keeps conversations flowing. Exceptional catering creates memories that last longer than décor or favors.

5. Entertainment / DJWhile it’s tempting to book multiple performers or add-ons, one excellent DJ or entertainment choice often carries the entire event. A skilled DJ reads the room, transitions smoothly between moments, and keeps energy high , leaving guests talking about the night long after it ends.

🌿 Where to Save

1. Stationery & Invitations Consider going digital or semi-digital (like printed invites with QR codes). It’s modern, eco-friendly, and budget-friendly, freeing up resources for areas with more impact.

2. Favors Most favors get left behind or forgotten. Instead, opt for something simple and consumable (like a sweet treat), or skip them altogether and put that budget into creating a meaningful guest experience.

3. Linens & Small Rentals Upgrading every chair, charger plate, or napkin can skyrocket costs. Instead, focus your investment on key areas (like the head table or dessert station) and simplify the rest.

4. Entertainment Add-Ons Photo booths, live performers, and specialty acts are fun but if the budget is tight, one excellent choice (like a talented DJ) can carry the entire night.

🔑 My Rule of Thumb

Splurge on what people will feel, experience, and remember. Save on what they’ll barely notice or forget the moment the night ends.

Final Thoughts

Creating a beautiful event isn’t about having the biggest budget. it’s about making intentional choices. By knowing where to splurge and where to save, you can host an unforgettable wedding, celebration, or corporate event without overspending.

As an Event designer and Planner in New York City , I specialize in helping my clients transform their vision into reality while keeping budgets balanced and stress low. If you’re ready to plan an event that feels stylish, seamless, and unforgettable, let’s connect . I’d love to design something magical for you.